Main characteristics
- Location
- Mawson Lakes, South Australia
- Company
- Randstad
- Salary
- AU$ 70000 - AU$ 75000 /per year
- Employment type
- Permanent
- Category
- administration & office support
Job summary
job detailsTHE ORGANISATION
Our defence client is the market leading mission systems and application engineering solutions provider who deliver dominance in the maritime domain.
Their broad portfolio of capabilities is operational on naval fleets across the US, UK and allied navies worldwide.
By partnering with their customers, they provide the insight, technology and service they need to perform at their best and to help them make the world a safer place. Their capabilities and technologies can be found on many of the worlds long- term military programmes. They employ around 4,500 employees across the globe.
...
THE ROLE
The Office and Facilities Coordinator is responsible for the general administration andoperation of the Adelaide Office, as well as undertaking routine and ad-hoc facilities maintenance activities to ensure these are maintained at a high standard for our staff and visitors.
Duties include but not limited to:
Office Coordination:
- Greet and welcome visitors and contractors and coordinating escort arrangements with appropriate staff;
- Maintaining office security by issuing, checking, and collecting visitor and contractor badges and maintaining the relevant visitor log books;
- Answer, forward, and screen phone calls;
- Ensure staff amenities are maintained (including drink and other consumable provisions, monitoring of waste management and general cleaning);
- Manage the inventory of office supplies, ordering supplies and ensuring costs are appropriately managed;
- Open and distribute post and record all post requiring a signature;
- Manage the franking of post as required and administer special and recorded delivery requirements;
- Maintain and update the internal telephone directory and staff HR records- issues identification passes
- Assist with miscellaneous projects or administrative tasks for the General Manager Australia and other Senior managers as required;
- Attend meetings and act as secretary as required by the General Manager; record,transcribe and distribute notes/ minutes during/ following meetings;
- Prepare meeting rooms, arrange lunches and provide beverages in support of customer meetings;
- Prepare documents and files for archiving, package, record and store the material in the Archive room; and
- Provide other daily support to staff as required.
Facilities Coordination:
- Coordinate the conduct of routine Facility Maintenance Plan activities (ie air- conditioning and garden maintenance, etc) and arrange the completion of any emergent repair tasks;
- Maintain facilities maintenance records electronically, both routine and ad hoc and any associated certificates;
- Ensure undertake on-site maintenance work ensuring they have to hand or have provided the relevant WHS paperwork and licences prior to the maintenance activity;
- Escort all contractors whilst on site and conduct any required safety inductions;
- Review facilities maintenance expenditure against budget, analyse and report upon material budget variances, prepare Capital expenditure requests as required;
- Assist the Security Manager with admin and coordination tasks
To be considered for the role, your personal attributes
- A self-starter with a high degree of energy, confidentiality, and careful attention to detail;
- Strong sense of initiative and a process-improvement mindset;
- Outgoing, friendly, and able to adapt communication style to varying customers/stakeholders;
- Understanding customer needs and providing a quality experience;
- Ability to multi-task in a fast-paced environment;
- Exceptional planning, prioritisation, time, and organisation skills;
- Excellent written and verbal communication skills;
- Ability to contribute positively as part of a team, helping with various tasks as required;
- Willingness to work flexible hours (including start and finish times) to accommodate business requirements, when necessary;
- Demonstrate behaviours that align with the company values.
- You must be an Australian Citizen to qualifiy for a defence clearance
Required Demonstrated Experience:
- In a similar role: Office Coordinator, or Facilities Coordinator
- Extensive experience with administrative procedures;
- Excellent computer skills; proficient or advanced skill in Microsoft Office Suite (Word,Excel, PowerPoint, and Outlook) and experience with data management; and
- Word processing, managing files and records, designing forms, and other office requirements.
To apply, please follow the apply now prompts.
For more information, please email Chanel Hirons on [Apply online] or call on 8468 8010 for a confidential discussion.
ARE YOU OPEN TO NEW OPPORTUNITIES OR KNOW SOMEONE?
I have partnered up with companies within Engineering, Defence, Manufacturing and Supply Chain industries who are looking for talented individuals who are looking for growth and development or masters admin or support - if this is you, i would love to hear from you!
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
THE ORGANISATION
Our defence client is the market leading mission systems and application engineering solutions provider who deliver dominance in the maritime domain.
Their broad portfolio of capabilities is operational on naval fleets across the US, UK and allied navies worldwide.
By partnering with their customers, they provide the insight, technology and service they need to perform at their best and to help them make the world a safer place. Their capabilities and technologies can be found on many of the worlds long- term military programmes. They employ around 4,500 employees across the globe.
THE ROLE
The Office and Facilities Coordinator is responsible for the general administration andoperation of the Adelaide Office, as well as undertaking routine and ad-hoc facilities maintenance activities to ensure these are maintained at a high standard for our staff and visitors.
...
Duties include but not limited to:
Office Coordination:
- Greet and welcome visitors and contractors and coordinating escort arrangements with appropriate staff;
- Maintaining office security by issuing, checking, and collecting visitor and contractor badges and maintaining the relevant visitor log books;
- Answer, forward, and screen phone calls;
- Ensure staff amenities are maintained (including drink and other consumable provisions, monitoring of waste management and general cleaning);
- Manage the inventory of office supplies, ordering supplies and ensuring costs are appropriately managed;
- Open and distribute post and record all post requiring a signature;
- Manage the franking of post as required and administer special and recorded delivery requirements;
- Maintain and update the internal telephone directory and staff HR records- issues identification passes
- Assist with miscellaneous projects or administrative tasks for the General Manager Australia and other Senior managers as required;
- Attend meetings and act as secretary as required by the General Manager; record,transcribe and distribute notes/ minutes during/ following meetings;
- Prepare meeting rooms, arrange lunches and provide beverages in support of customer meetings;
- Prepare documents and files for archiving, package, record and store the material in the Archive room; and
- Provide other daily support to staff as required.
Facilities Coordination:
- Coordinate the conduct of routine Facility Maintenance Plan activities (ie air- conditioning and garden maintenance, etc) and arrange the completion of any emergent repair tasks;
- Maintain facilities maintenance records electronically, both routine and ad hoc and any associated certificates;
- Ensure undertake on-site maintenance work ensuring they have to hand or have provided the relevant WHS paperwork and licences prior to the maintenance activity;
- Escort all contractors whilst on site and conduct any required safety inductions;
- Review facilities maintenance expenditure against budget, analyse and report upon material budget variances, prepare Capital expenditure requests as required;
- Assist the Security Manager with admin and coordination tasks
To be considered for the role, your personal attributes
- A self-starter with a high degree of energy, confidentiality, and careful attention to detail;
- Strong sense of initiative and a process-improvement mindset;
- Outgoing, friendly, and able to adapt communication style to varying customers/stakeholders;
- Understanding customer needs and providing a quality experience;
- Ability to multi-task in a fast-paced environment;
- Exceptional planning, prioritisation, time, and organisation skills;
- Excellent written and verbal communication skills;
- Ability to contribute positively as part of a team, helping with various tasks as required;
- Willingness to work flexible hours (including start and finish times) to accommodate business requirements, when necessary;
- Demonstrate behaviours that align with the company values.
- You must be an Australian Citizen to qualifiy for a defence clearance
Required Demonstrated Experience:
- In a similar role: Office Coordinator, or Facilities Coordinator
- Extensive experience with administrative procedures;
- Excellent computer skills; proficient or advanced skill in Microsoft Office Suite (Word,Excel, PowerPoint, and Outlook) and experience with data management; and
- Word processing, managing files and records, designing forms, and other office requirements.
To apply, please follow the apply now prompts.
For more information, please email Chanel Hirons on [Apply online] or call on 8468 8010 for a confidential discussion.
ARE YOU OPEN TO NEW OPPORTUNITIES OR KNOW SOMEONE?
I have partnered up with companies within Engineering, Defence, Manufacturing and Supply Chain industries who are looking for talented individuals who are looking for growth and development or masters admin or support - if this is you, i would love to hear from you!
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
- experience
2 years
- skills
admin; administration; reception; organise; preparation; office; coordination; data entry; front of house; customer service; admin; support; coordination
- qualifications
- minimum 2 years relevant experience
- education
Secondary School/High School
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