Executive Assistant

 

Main characteristics

Location

Melbourne, Victoria

Company

Department of Premier & Cabinet

Salary

$91,418 - $103,725 plus 10.5% super

Employment type

Full time

Category

Administration & Office Support

Job summary

An exciting opportunity exists for a talented and passionate individual to join the Infrastructure Planning and Major Projects branch in the role of Executive Assistant at the Department of Premier and Cabinet.

The Infrastructure, Planning and Major Projects Branch provides coordinated policy advice on transport infrastructure projects, public transport, roads, ports and freight, urban and regional planning, building, heritage, local infrastructure and sport and recreation.

The Executive Assistant provides administrative support to the Executive Director, Infrastructure, Planning and Major Projects and provides a point of contact for key stakeholders. The Executive Assistant also provides administrative support to the branch, to priorities in workflow are achieved.

The role requires a highly organised individual with a communicative and collaborative approach, initiative and the ability to work with minimal supervision, to ensure that deadlines are achieved across the branch.

You will have exceptional verbal and written communication skills and your time management will be a strength. An ability to prioritise tasks and remain calm under pressure will ensure success in this role.

About you

As our ideal candidate, you will have: Demonstrated experience in providing high level, confidential administrative and business support to an Executive and/or team. Sound knowledge of the processes, policies and procedures within government and understanding of public sector accountability. Excellent verbal and written communication skills and the ability to prepare briefs, letters, emails and reports using clear, concise and grammatically correct language. Strong interpersonal and stakeholder management skills with ability to clearly and confidently communicate with a variety internal and external stakeholders. Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines in pressured situations.

This position is only open to applicants with relevant rights to work in Australia.

How to apply

Apply before the advertised closing date. All applications should include: a resume; and a cover letter which addresses the key selection criteria (within three pages).

Current VPS employees are strongly encouraged to apply via the Jobs and Skills Exchange (JSE) platform.

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DPC has a COVID-19 Mandatory Vaccination policy which requires all DPC employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes (unless an exception applies).

To be able to meet the COVID-19 Mandatory Vaccination requirements and for the department to meet its obligations under the OH&S Act, the department will request employees provide their vaccination information (including 3rd dose / booster) or evidence of an exemption throughout the recruitment process. Inability to provide this may impact your subsequent employment to the department.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent form. Employment of successful candidates will be subject to a National Police Check.

DPC actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities. All roles at DPC can be worked flexibly, however it may differ from role to role.