executive assistant.

 

Main characteristics

Location

Melbourne, Victoria

Company

Randstad

Employment type

contract

Category

government & defence

Job summary

job details

The role:
The position provides high-level executive support, including primary administrative support, management of services for office support, correspondence and record keeping, and application of administrative procedures and protocols.

The successful candidate will require excellent written communication skills to respond general correspondence and ...

produce office products such as general communications, as directed.

This position requires the successful applicant to demonstrate highly developed interpersonal skills with a wide
range of internal and external stakeholders including senior executives and Ministerial Offices.

The responsibilities:

- Oversee and coordinate meeting and conference preparations, including preparing agendas and follow up actions
- Organise travel arrangements and bookings
- Coordinate travel arrangements for meetings and event attendees
- Diary management, including arranging meetings with internal and external stakeholders and ensuring meeting papers and requested background materials are available.
- Coordination and booking of venues, agendas, catering and minutes
- Gather and record data and keep accurate records as required
- Coordinate and track requests for briefings, correspondence, reports etc
- Prepare or process material and documents for Executive Board meetings, Committee
- Meetings, Direct Report Agenda items and events, as directed
- Maintain electronic folders including preparing electronic folders for meetings
- Organise payment of invoices
- Work co-operatively with other Executive Assistants and Divisional staff to provide a range of services to Executive Officers and team members and to support the departments goals, values and behaviours

Required capabilities:

- Experience in preparing letters, emails and reports using clear, concise and grammatically correct language
- Takes responsibility for correcting problems promptly and without becoming defensive
- The ability to plan and prioritise work to ensure outcomes are achieved
- Constantly looks for continuous improvement opportunities and ways to innovate, and encourages others to do the same

How to apply?:

[Apply online].

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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The role:
The position provides high-level executive support, including primary administrative support, management of services for office support, correspondence and record keeping, and application of administrative procedures and protocols.

The successful candidate will require excellent written communication skills to respond general correspondence and
produce office products such as general communications, as directed.

This position requires the successful applicant to demonstrate highly developed interpersonal skills with a wide
range of internal and external stakeholders including senior executives and Ministerial Offices.

The responsibilities: ...

- Oversee and coordinate meeting and conference preparations, including preparing agendas and follow up actions
- Organise travel arrangements and bookings
- Coordinate travel arrangements for meetings and event attendees
- Diary management, including arranging meetings with internal and external stakeholders and ensuring meeting papers and requested background materials are available.
- Coordination and booking of venues, agendas, catering and minutes
- Gather and record data and keep accurate records as required
- Coordinate and track requests for briefings, correspondence, reports etc
- Prepare or process material and documents for Executive Board meetings, Committee
- Meetings, Direct Report Agenda items and events, as directed
- Maintain electronic folders including preparing electronic folders for meetings
- Organise payment of invoices
- Work co-operatively with other Executive Assistants and Divisional staff to provide a range of services to Executive Officers and team members and to support the departments goals, values and behaviours

Required capabilities:

- Experience in preparing letters, emails and reports using clear, concise and grammatically correct language
- Takes responsibility for correcting problems promptly and without becoming defensive
- The ability to plan and prioritise work to ensure outcomes are achieved
- Constantly looks for continuous improvement opportunities and ways to innovate, and encourages others to do the same

How to apply?:

[Apply online].

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

show lessshow more

- skills

- Executive Assistant
- Personal Assistant
- Administration
- Business Support Officer
- Government
- State Government
- Public Sector
- EA
- PA

- qualifications

- n/a

- education

- Associate Degree/Diploma