Main characteristics
- Location
- Geelong, Victoria
- Company
- Randstad
- Salary
- AU$ 57.83 - AU$ 57.83 /per hour
- Employment type
- Contract
- Category
- administration & office support
Job summary
job detailsRegional Victoria / REGVIC2410 - Randstad Geelong is the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria. ...
Randstad is currently seeking an Executive Assistant with extensive experience working with leadership team. It is a 3 months contract, the role is based in Geelong. Work with the government organisation at an attractive pay rate of $57.83/hr+ super.
The ideal candidate will be a proactive professional capable of managing multiple tasks, anticipating needs, and maintaining confidentiality in a fast-paced corporate environment. This role requires exceptional communication skills, attention to detail, and the ability to prioritise and execute tasks with minimal supervision. The Executive Assistant will play a critical role in facilitating smooth operations and enhancing productivity within the organisation.
Responsibilities:
- Provide comprehensive administrative support to the executive team, including calendar management, scheduling meetings, travel arrangements, and expense reporting.
- Act as a central point of contact, effectively managing all incoming communication and correspondence on behalf of the executives.
- Prepare and edit professional documents, presentations, and reports, ensuring accuracy and adherence to organisational standards.
- Coordinate and facilitate meetings, including agenda preparation, minute-taking, and distribution of meeting materials.
- Conduct research, compile data, and prepare briefing documents to support executive decision-making and strategic initiatives.
- Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
- Assist in project management by tracking deliverable, deadlines, and milestones, and providing regular progress updates to the executives.
- Coordinate and organise internal and external events, conferences, and business functions, including logistics, venue arrangements, and catering.
- Serve as a liaison between executives and internal/external stakeholders, maintaining positive relationships and ensuring effective communication.
- Anticipate the needs of executives and proactively identify opportunities to enhance their efficiency and productivity.
What you'll need to succeed
- Proven experience as an executive assistant or in a similar administrative role supporting senior management.
- Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with exceptional attention to detail and accuracy.
- Proficient in using productivity tools, such as MS Office Suite (Word, Excel, PowerPoint, Outlook), and experience with calendar and project management software.
- Discretion and ability to handle confidential information with professionalism and integrity.
- Strong interpersonal skills, with the ability to build effective working relationships with individuals at all levels.
- Proactive and self-motivated with the ability to work independently and take initiative.
- Flexibility and adaptability to changing priorities and demands.
- Strong problem-solving skills and the ability to think critically and make sound decisions.
- Bachelor's degree in business administration or a related field is preferred.
Apply now and be a key driver in our mission to achieve excellence.
**Please note, to be considered for this role, you MUST:
- Full working rights within Australia
- Fully Vaccinated.
- Based in Victoria, preferably in or near Geelong
[Apply online]
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
Regional Victoria / REGVIC2410 - Randstad Geelong is the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria.
Randstad is currently seeking an Executive Assistant with extensive experience working with leadership team. It is a 3 months contract, the role is based in Geelong. Work with the government organisation at an attractive pay rate of $57.83/hr+ super.
The ideal candidate will be a proactive professional capable of managing multiple tasks, anticipating needs, and maintaining confidentiality in a fast-paced corporate environment. This role requires exceptional communication skills, attention to detail, and the ability to prioritise and execute tasks with minimal supervision. The Executive Assistant will play a critical role in facilitating smooth operations and enhancing productivity within the organisation.
...
Responsibilities:
- Provide comprehensive administrative support to the executive team, including calendar management, scheduling meetings, travel arrangements, and expense reporting.
- Act as a central point of contact, effectively managing all incoming communication and correspondence on behalf of the executives.
- Prepare and edit professional documents, presentations, and reports, ensuring accuracy and adherence to organisational standards.
- Coordinate and facilitate meetings, including agenda preparation, minute-taking, and distribution of meeting materials.
- Conduct research, compile data, and prepare briefing documents to support executive decision-making and strategic initiatives.
- Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
- Assist in project management by tracking deliverable, deadlines, and milestones, and providing regular progress updates to the executives.
- Coordinate and organise internal and external events, conferences, and business functions, including logistics, venue arrangements, and catering.
- Serve as a liaison between executives and internal/external stakeholders, maintaining positive relationships and ensuring effective communication.
- Anticipate the needs of executives and proactively identify opportunities to enhance their efficiency and productivity.
What you'll need to succeed
- Proven experience as an executive assistant or in a similar administrative role supporting senior management.
- Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with exceptional attention to detail and accuracy.
- Proficient in using productivity tools, such as MS Office Suite (Word, Excel, PowerPoint, Outlook), and experience with calendar and project management software.
- Discretion and ability to handle confidential information with professionalism and integrity.
- Strong interpersonal skills, with the ability to build effective working relationships with individuals at all levels.
- Proactive and self-motivated with the ability to work independently and take initiative.
- Flexibility and adaptability to changing priorities and demands.
- Strong problem-solving skills and the ability to think critically and make sound decisions.
- Bachelor's degree in business administration or a related field is preferred.
Apply now and be a key driver in our mission to achieve excellence.
**Please note, to be considered for this role, you MUST:
- Full working rights within Australia
- Fully Vaccinated.
- Based in Victoria, preferably in or near Geelong
[Apply online]
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
- skills
administration officer, administration, secretary, admin, executive assistant, executive administrator, hybrid work, WFH , Work from home,
- qualifications
- Experience working as an executive assistant
- Proficient in using MS office suite
- Able to handle confidential documents
- education
Bachelor Degree
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