Main characteristics
- Location
- Brisbane, Queensland
- Company
- Randstad
- Salary
- AU$ 52.25 - AU$ 60.25 /per hour
- Employment type
- Temporary
- Category
- government
Job summary
job detailsRandstad are proud to currently be partnering with a large State Government Department in recruiting a Senior Executive Assistant This role is based in Brisbane. The contract is 3 months with potential for further extension.
Prior experience as an Executive Assistant is essential
Your new role
As a Senior Executive Assistant, your duties will be tasks including but not limited to
...
- Manage the Senior Executive's daily business by regularly reviewing their diary, meeting, travel demands, and budgets, identifying potential issues and impacts.
- Coordinate and arrange meetings, conferences, and travel arrangements for the Senior Executive and committee members.
- Prepare and review documents, reports, presentations, and other communications to ensure accuracy and clarity.
- Handle incoming communications, including emails, calls, and other correspondence, prioritising them appropriately.
- Attend meetings and take accurate and detailed minutes of discussions, decisions, and action items.
- Act as a liaison between the Senior Executive, senior management, business units, and government agencies, ensuring seamless administrative support.
- Conduct research and gather information to assist the Senior Executive in decision-making processes.
- Support other areas within the division with administrative assistance and executive support as required.
- Maintain the confidentiality and professional integrity of the Senior Executive by handling organisational and personal information discreetly.
- Collaborate with other Executive Assistants to manage the daily business and strategic activities of the organisation, resolving issues and competing demands.
- Communicate and liaise with Senior Executives from public and private organisations, respecting confidentiality and building effective working relationships.
- Coordinate the flow of incoming and outgoing correspondence for the Senior Executive and assist with the departments overall correspondence coordination.
- Coordinate meetings for the Senior Executive and relevant committees, including attendee arrangements, pre-briefs, and meeting minutes preparation.
- Organise regular division and operational meetings, rescheduling when necessary, and maintaining division corporate calendars for committees.
- Develop and utilise filing and retrieval systems to provide historical reference and ensure efficient operations.
- Support division Directors with administrative requirements as needed.
- Organise and oversee special projects and events as required
The ideal candidate for this role will be professional, confident and have demonstrated experience in the following areas
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organisational and time-management skills with a keen eye for detail.
- Outstanding communication, interpersonal, and problem-solving abilities.
- Proficient in using office software and productivity tools including TRIM/Content Manager, Microsoft Office, Google Suite, etc
- Ability to handle sensitive and confidential information with utmost discretion.
- Demonstrated ability to work under pressure and meet tight deadlines.
- Strong sense of initiative and proactive attitude to anticipate needs and provide appropriate support.
- Excellent multitasking skills with the ability to juggle various tasks simultaneously.
- A positive and professional demeanor with the ability to build strong relationships.
What Youll Receive
- Starting from $52.25 per hour plus super
- Brisbane location
Why work with Randstad?
We value our contractors. So in addition to the benefits from your new employer, we can also offer you
- A dedicated consultant as a point of contact
- Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
- A free Employee Assistance Program which will provide you your family with access to professional support services
- A weekly pay cycle which gives you access to your wages sooner rather than later.
What now
Are you ready to take the next step in your career in government? If you meet the essential criteria and have the required experience listed above apply now! We would love to hear from you.
Note, unfortunately due to a high volume of interest in these roles only shortlisted candidates will be contacted.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
Randstad are proud to currently be partnering with a large State Government Department in recruiting a Senior Executive Assistant This role is based in Brisbane. The contract is 3 months with potential for further extension.
Prior experience as an Executive Assistant is essential
Your new role
As a Senior Executive Assistant, your duties will be tasks including but not limited to
...
- Manage the Senior Executive's daily business by regularly reviewing their diary, meeting, travel demands, and budgets, identifying potential issues and impacts.
- Coordinate and arrange meetings, conferences, and travel arrangements for the Senior Executive and committee members.
- Prepare and review documents, reports, presentations, and other communications to ensure accuracy and clarity.
- Handle incoming communications, including emails, calls, and other correspondence, prioritising them appropriately.
- Attend meetings and take accurate and detailed minutes of discussions, decisions, and action items.
- Act as a liaison between the Senior Executive, senior management, business units, and government agencies, ensuring seamless administrative support.
- Conduct research and gather information to assist the Senior Executive in decision-making processes.
- Support other areas within the division with administrative assistance and executive support as required.
- Maintain the confidentiality and professional integrity of the Senior Executive by handling organisational and personal information discreetly.
- Collaborate with other Executive Assistants to manage the daily business and strategic activities of the organisation, resolving issues and competing demands.
- Communicate and liaise with Senior Executives from public and private organisations, respecting confidentiality and building effective working relationships.
- Coordinate the flow of incoming and outgoing correspondence for the Senior Executive and assist with the departments overall correspondence coordination.
- Coordinate meetings for the Senior Executive and relevant committees, including attendee arrangements, pre-briefs, and meeting minutes preparation.
- Organise regular division and operational meetings, rescheduling when necessary, and maintaining division corporate calendars for committees.
- Develop and utilise filing and retrieval systems to provide historical reference and ensure efficient operations.
- Support division Directors with administrative requirements as needed.
- Organise and oversee special projects and events as required
The ideal candidate for this role will be professional, confident and have demonstrated experience in the following areas
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organisational and time-management skills with a keen eye for detail.
- Outstanding communication, interpersonal, and problem-solving abilities.
- Proficient in using office software and productivity tools including TRIM/Content Manager, Microsoft Office, Google Suite, etc
- Ability to handle sensitive and confidential information with utmost discretion.
- Demonstrated ability to work under pressure and meet tight deadlines.
- Strong sense of initiative and proactive attitude to anticipate needs and provide appropriate support.
- Excellent multitasking skills with the ability to juggle various tasks simultaneously.
- A positive and professional demeanor with the ability to build strong relationships.
What Youll Receive
- Starting from $52.25 per hour plus super
- Brisbane location
Why work with Randstad?
We value our contractors. So in addition to the benefits from your new employer, we can also offer you
- A dedicated consultant as a point of contact
- Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
- A free Employee Assistance Program which will provide you your family with access to professional support services
- A weekly pay cycle which gives you access to your wages sooner rather than later.
What now
Are you ready to take the next step in your career in government? If you meet the essential criteria and have the required experience listed above apply now! We would love to hear from you.
Note, unfortunately due to a high volume of interest in these roles only shortlisted candidates will be contacted.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show more
- skills
state government, short term contract, brisbane based, AO4 admin. AO5, executive assistant, EA
- education
Secondary School/High School
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