Assistant Company Secretary

 

Main characteristics

Location

Sydney, New South Wales

Company

Arup

Employment type

Contract\u002FTemp

Category

Administration & Office Support

Job summary

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the worlds biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.

At Arup, youll do more than work youll shape a better world.

About this role

As the Assistant Company Secretary you will be responsible for a broad range of company secretarial activities, ensuring the provision of company secretarial services for subsidiary companies worldwide, but with a specific focus on the following jurisdictions: Australia, New Zealand, Malaysia, Singapore, Africa, India and Mauritius. In addition, you will provide support to the Company Administrator on a needs basis to support their growth.

This is a contracted role for a max term of 9 months.

What will I do?Coordination and administration of the subsidiary companies as identified under your remit within the Arup Group corporate structure with support from the Global Secretariat teamTake the lead on the preparation and coordination of board meetings under your remit, including timetabling of meetings, drafting agendas, resolutions and papers, pulling together all other required reports from management and collation and uploading of board packs to online board portal, preparation of Chairs crib notes, maintaining actions lists and following up of actions from meetings Attendance at board meetings to take minutes and ensure smooth running of meetingsEnsure all regulatory filings are maintained and up to date for companies under your remitEnsure the Arup governance framework is consistently applied across all subsidiaries

What will I bring?A Chartered Governance professional with at least 5-10 years working experience in the field Wide ranging company secretarial experience in other medium to large-sized global companies covering all areas of responsibility Good knowledge of relevant company law in the jurisdictions for companies under your remitExperience of maintenance of company secretarial databases, preferably Diligent (or similar)Strong technical knowledge and ability to interpret, communicate and apply corporate law and governanceBe hands on, get involved with issues and support colleagues pro-actively and constructively

Our firm

Arup is an independent firm of designers, planners, engineers, architects, consultants, and technical specialists, working across every aspect of the built environment.

Founded by Sir Ove Arup, a gifted engineer-philosopher with an original and restless mind, our firm has always had a keen sense of purpose.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?
Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.

Arup does not accept unsolicited resumes from recruiters or employment agencies.