Main characteristics
- Location
- Melbourne, Victoria
- Company
- Randstad
- Employment type
- permanent
- Category
- real estate & property
Job summary
job detailsOur client is a highly reputable global property firm, specialising in investment and development, located in the heart of the CBD. They are looking for a high-level Executive Assistant/Project Coordinator, with previous experience in Projects/Facilities/Office Management, and essentially, exposure to the property industry. The successful candidate will jump into the role with confidence and enthusiasm, have great attention to detail, and be entrepreneurial-minded.
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About the role
The role is varied, so you will be willing and capable of getting involved in a spectrum of tasks pertaining to project and office administration, to drive the business forward, and support the executive team.
Key responsibilities
Project Administration
- Set up project meetings
- Manage day-to-day property queries
- Answer queries from Tenants and follow up on any issues raised
- Coordinate contractors for repairs and maintenance works required on site
- Follow up works and site visits as required (limited)
- Assist with minor project and fitouts through communication with consultants and external Project Managers
- Monitor and manage Project Managers for fitouts scope
- Assist in managing Work Health Safety across our dealerships and other sites.
- Reporting on any compliance topics of properties
- Work closely with landlords, building management and suppliers to resolve issues quickly and efficiently
Executive Assistance
- Diary monitoring when required
- Prepare presentations for internal management team
- Office administration duties (travel management, ordering stationery etc.)
- Liaising with our IT suppliers
- Maintain compliance regulations relating to WHS
Required skills
- Intermediate to Advanced PowerPoint skills
- Well-organised individual
- Excellent communication skills
- Strong attention to detail
- Experience in an Office manager role (preferable)
- Property company experience (essential, or similar)
- Understanding of construction projects/design or Property Project Management (essential)
- Ability to fit in with a professional team, whilst having fun
- Displays strong common sense
Benefits
- Your work will be greatly valued and important to the smooth operation of the business
- Attractive Salary package, based on your experience
- Work with a high-performing, friendly, and close-knit team
- Healthy and vibrant culture, with emphasis on work-life balance
- Hybrid work - 3 days in the office, 2 days at home!
- Located in the heart of the CBD, 2 minute walk from Southern Cross Station
How to apply
If this sounds like you, APPLY now and send a copy of your updated resume through to [Apply online] or call Mel on 0450 385 379 for a confidential chat. Please leave a voicemail with your name and number, if you dont get through, or send a text.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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Our client is a highly reputable global property firm, specialising in investment and development, located in the heart of the CBD. They are looking for a high-level Executive Assistant/Project Coordinator, with previous experience in Projects/Facilities/Office Management, and essentially, exposure to the property industry. The successful candidate will jump into the role with confidence and enthusiasm, have great attention to detail, and be entrepreneurial-minded.
About the role
The role is varied, so you will be willing and capable of getting involved in a spectrum of tasks pertaining to project and office administration, to drive the business forward, and support the executive team.
Key responsibilities
Project Administration
- Set up project meetings
- Manage day-to-day property queries
- Answer queries from Tenants and follow up on any issues raised
- Coordinate contractors for repairs and maintenance works required on site
- Follow up works and site visits as required (limited)
- Assist with minor project and fitouts through communication with consultants and external Project Managers
- Monitor and manage Project Managers for fitouts scope
- Assist in managing Work Health Safety across our dealerships and other sites.
- Reporting on any compliance topics of properties
- Work closely with landlords, building management and suppliers to resolve issues quickly and efficiently
...
Executive Assistance
- Diary monitoring when required
- Prepare presentations for internal management team
- Office administration duties (travel management, ordering stationery etc.)
- Liaising with our IT suppliers
- Maintain compliance regulations relating to WHS
Required skills
- Intermediate to Advanced PowerPoint skills
- Well-organised individual
- Excellent communication skills
- Strong attention to detail
- Experience in an Office manager role (preferable)
- Property company experience (essential, or similar)
- Understanding of construction projects/design or Property Project Management (essential)
- Ability to fit in with a professional team, whilst having fun
- Displays strong common sense
Benefits
- Your work will be greatly valued and important to the smooth operation of the business
- Attractive Salary package, based on your experience
- Work with a high-performing, friendly, and close-knit team
- Healthy and vibrant culture, with emphasis on work-life balance
- Hybrid work - 3 days in the office, 2 days at home!
- Located in the heart of the CBD, 2 minute walk from Southern Cross Station
How to apply
If this sounds like you, APPLY now and send a copy of your updated resume through to [Apply online] or call Mel on 0450 385 379 for a confidential chat. Please leave a voicemail with your name and number, if you dont get through, or send a text.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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- skills
- project coordinator admin administrator office manager facilities property executive assistant
- qualifications
- Experience in office admin
- with exposure to the property industry
- relevant tertiary education will be highly desirable but not essential
- education
- Secondary School/High School
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