Main characteristics
- Location
- Adelaide, South Australia
- Company
- Randstad
- Employment type
- contract
- Category
- administration & office support
Job summary
job detailsMy Not for Profit client based in the CBD has a fantastic 3 month full time opportunity for an experienced Executive Assistant to provide direct administrative support to the Chief Executive Officer.
This client provides a range of services to the Aboriginal community through SA and through their strong leadership, they will influence change in policies and service delivery to all areas of capacity building within Aboriginal families and communities. ...
The Responsibilities Include:
- Act as a first point of contact for, and screen all enquiries for the Chief Executive
- Liaise with and on behalf of the Chief Executive and the Board with internal and external stakeholders
- Provide high level administrative support as required in respect to meetings of the Senior Management Team and the Board including preparation and distribution of Agendas, Minutes etc.
- Manage the Chief Executive's calendar including scheduling of internal and external meetings
- Prepare letters, reports and other correspondence as required for the Chief Executive
- Coordinate all travel arrangements for the Chief Executive and Board members
- Undertake research and analysis and provide findings and recommendations as necessary for the Chief Executive
- Submitting high quality reports that are factual, clear and concise and adequately respond to the information required by the funding body
- Ensuring that all client contact and engagement is appropriately documented and recorded on their data collection systems - CRM (and other data systems as required)
- Making use of the appropriate time keeping processes including the Attendance System and the use of Outlook Calendar to record daily movements, meetings and other work related commitments
- Ad Hoc administrative duties as required
Ideally you will have:
- The ability to demonstrate previous executive support experience and able to interact professionally with all levels of employees and stakeholders
- Experience in working in a fast paced, changing and sometimes unpredictable environment
- Highly developed organisational skills with the ability to be adaptable and apply initiative as necessary
- Highly developed understanding of, and proven ability to maintain, high levels of confidentiality
- Well developed verbal and written communication skills, especially in relation to working with a diverse range of clients including Aboriginal group
- Demonstrated ability to work autonomously and as part of a team
- Demonstrated ability to identify and integrate cultural considerations into all interactions with staff, Board and other stakeholders
- High level of competence in the use of MS suite of products including MS Word, MS PowerPoint and MS Publisher
- Demonstrated ability to work with limited supervision but able to establish priorities, achieve objectives and meet deadlines.
- Proven ability to be flexible and solution focused.
For further enquiries, please call Kammy Lee on 8468 8035 or email [Apply online]. Please note only the shortlisted applicants will be contacted immediately, I look forward to seeing your application.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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My Not for Profit client based in the CBD has a fantastic 3 month full time opportunity for an experienced Executive Assistant to provide direct administrative support to the Chief Executive Officer.
This client provides a range of services to the Aboriginal community through SA and through their strong leadership, they will influence change in policies and service delivery to all areas of capacity building within Aboriginal families and communities.
The Responsibilities Include: ...
- Act as a first point of contact for, and screen all enquiries for the Chief Executive
- Liaise with and on behalf of the Chief Executive and the Board with internal and external stakeholders
- Provide high level administrative support as required in respect to meetings of the Senior Management Team and the Board including preparation and distribution of Agendas, Minutes etc.
- Manage the Chief Executive's calendar including scheduling of internal and external meetings
- Prepare letters, reports and other correspondence as required for the Chief Executive
- Coordinate all travel arrangements for the Chief Executive and Board members
- Undertake research and analysis and provide findings and recommendations as necessary for the Chief Executive
- Submitting high quality reports that are factual, clear and concise and adequately respond to the information required by the funding body
- Ensuring that all client contact and engagement is appropriately documented and recorded on their data collection systems - CRM (and other data systems as required)
- Making use of the appropriate time keeping processes including the Attendance System and the use of Outlook Calendar to record daily movements, meetings and other work related commitments
- Ad Hoc administrative duties as required
Ideally you will have:
- The ability to demonstrate previous executive support experience and able to interact professionally with all levels of employees and stakeholders
- Experience in working in a fast paced, changing and sometimes unpredictable environment
- Highly developed organisational skills with the ability to be adaptable and apply initiative as necessary
- Highly developed understanding of, and proven ability to maintain, high levels of confidentiality
- Well developed verbal and written communication skills, especially in relation to working with a diverse range of clients including Aboriginal group
- Demonstrated ability to work autonomously and as part of a team
- Demonstrated ability to identify and integrate cultural considerations into all interactions with staff, Board and other stakeholders
- High level of competence in the use of MS suite of products including MS Word, MS PowerPoint and MS Publisher
- Demonstrated ability to work with limited supervision but able to establish priorities, achieve objectives and meet deadlines.
- Proven ability to be flexible and solution focused.
For further enquiries, please call Kammy Lee on 8468 8035 or email [Apply online]. Please note only the shortlisted applicants will be contacted immediately, I look forward to seeing your application.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
show lessshow more
- skills
- Executive Assistant
- qualifications
- This position requires full time availability for 3 months with relevant experience for assisting with board meetings and calendar management
- education
- Secondary School/High School
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