Main characteristics
- Location
- Geelong, Victoria
- Company
- Fruition Recruitment
- Employment type
- Full time
- Category
- Administration & Office Support
Job summary
About Us:Fruition Recruitment is a Geelong based, and Geelong exclusive, boutique recruitment firm that specialises in talent acquisition, executive search and talent advisory. With a reputation for providing industry leading results, Fruition works hard to provide a fresh alternative to transactional sales-driven agencies and is a business that clients love working with and candidates trust. We are working on this vacancy on behalf of our client.
About our Client:
Fruition is delighted to be exclusively partnering with industry leader Gartland in their search for a Commercial Administrator/ Executive Assistant to support the Managing Director and join the team on a full time basis. With an impressive track record in delivering first class sales and service, Gartland are subject matter experts on the local property market and their well-honed insights are unmatched. Setting the standard across both the commercial and residential markets, Gartland builds meaningful connections with their clients, their industry, their community and each other.
Culture driven and passionate about what they do, the team at Gartland enjoy a genuine focus on work/ life balance, and generous rewards for their efforts.
About the Culture:
This working environment is one of the best out there. Collaborative, supportive, friendly, trusting and engaging. On one hand the environment is relaxed, casual, down to earth and fun, but on the other, business activity is fast paced and agile with an accompanying growth mindset. Here youll find loads of well humoured office banter, celebrating success and Friday drinks. Everyone is respectful and well intentioned, and there is a genuine focus on internal promotion and continuous learning where self improvement and development is both encouraged and celebrated.
About the Opportunity:
Supporting the Managing Director (MD) both on day to day matters and longer term strategic projects, youll help maintain momentum and focus through a period of peak activity and scale, optimising your time and focus on things that truly carry the biggest positive impact for both the MD and wider team. In this varied and fast paced role, youll deliver high quality personal assistance and comprehensive administrative support to the MD, and handle both daily ad hoc needs as well as the tasks required to complement the commercial sales activities of the MD. Organising all appointments, meetings and travel requirements, youll monitor, respond to and redirect general emails on behalf of the MD, and identify, anticipate and prepare information requirements for the MD regarding meetings, appointments and presentations, etc. Youll provide high level administrative and executive support and participate in meetings to support and follow up issues and key recommendations. Youll provide research and analysis, prepare materials and documentation and take notes in key meetings. Youll also assist in diary management and help to prioritise workload and meetings, attending meetings as required, and youll provide agendas, minutes and other collateral and follow up with relevant reports and correspondence. Youll liaise with Gartland staff and clients on behalf of the MD as required and organise team and end of year events, functions, client gifts and respond to invitations sent to the MD.
Providing wide ranging administrative support for the MDs commercial sales activities, youll be responsible for all administrative tasks in relation to both sale and lease listings, including authorities, marketing forms, the set up and maintenance of online listings in the relevant database, and the organisation of photography and commercial property listings enquiries. Youll also attend market appraisals and inspections at the discretion of the MD, attend to all prospecting tasks as directed, including e-marketing, phone calls and general mail as required and maintain the MDs database of clients including prospective, current and past clients. Youll also liaise with solicitors regarding the preparation of sale and lease documentation and follow up deposits, offer conditions and settlements on behalf of the MD.
About You:
A consummate communicator, and an exceptionally capable professional, you have previous experience in a similar role and a proven track record of providing outstanding support to executive level management. Discreet, trustworthy and accustomed to working autonomously, setting direction, making decisions, and effectively juggling competing priorities, youre a composed and calm lateral thinker who leads with initiative. Enjoying refining process, you constantly seek out ways in which to work that align with best practice and are comfortable contributing ideas for how things might be able to be done differently or better.
Youll have strong business acumen as some of your responsibilities will include dealing with commercial documents, and youll have strong experience with the O365 suite. With strong analysis and report drafting/ grant writing experience, youll also have excellent interpersonal, communication and writing skills. With sound judgement, professionalism, a positive demeanour and an ability to convey opinions and influence the MD as required, youll also be able to maintain the highest level of confidentiality and be comfortable dealing with a wide range of stakeholders. With the drive to undertake work with limited supervision, youll be able to prioritise your workload to meet changing demands and exercise high levels of enthusiasm, energy and resourcefulness. Understanding of suitable real estate software (such as VaultRE, Property Tree, Release, RP Office, is desirable, not essential, though ideally youll have at least completed your Agents Representative certification and had some experience within a real estate setting.
About the Perks:
Gartland's enviably positioned CBD office is full of positive energy and proactive, career driven people that support each other. Gartland fosters an energising workplace culture which values reward and recognition, innovation and promotes personal development.
In addition to working with and being mentored by some of the brightest in the business, youll also enjoy workplace wellbeing programs and memberships while working at Gartland, such as complimentary membership to Upstate Studios, plus weekly fresh fruit deliveries, mental health leave, role flexibility, ongoing career development, and more, plus youll work in an amazing office space with a recently revamped and sleek contemporary outfit.
An attractive remuneration package is on offer for the right candidate, commensurate with experience.
About Applying:
For further information on this opportunity please contact Lauren Hogan of Fruition Recruitment directly on 0439 351 629 to discuss in absolute confidence. To apply, follow the links or email [email protected] with your CV.
Please note, hand delivered CVs or office drop ins will not be accepted (candidate meetings are by appointment only) and due to the large volume of applications responses we receive to our advertised roles, were only able to contact shortlisted candidates. If it has been more than 7 business days since the date of your application and you havent heard from us but would like some specific feedback on your application, please feel free to contact us directly and wed be happy to discuss with you.
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