Main characteristics
- Company
- Haven Legal Co.
- Employment type
- Full time
- Category
- Legal
Job summary
Haven Legal Co. are seeking an individual who delivers extraordinary support every day to our team. This hands-on role would suit an administration professional.We are a boutique law firm, with a difference. We have an inclusive and collaborative culture and are looking for an experienced Legal PA in Family Law and office all-rounder to support a Partner and her team. If you are studying or are a law graduate you will not be considered for this position.
We are looking for an amazing individual who loves to work in a supportive team environment providing solutions to our excellent clients. This position is full time on-site in our modern Coburg office.
As a Personal Assistant to extremely busy Lawyers, you will be required to provide high quality assistance including, but not limited to:Comprehensive diary management; organising and coordinating meetings and preparation for courtDocument and correspondence drafting at a high level (court documents, affidavits, letters, emails etc.)Liaising with clients/barristers/experts/opposing parties via phone, letter, email or in personYou will be expected to know exactly where a file is at and be one step ahead at all timesMarketing management and assistance support with the Fee Earners business development activityPreparing briefs to counselDrafting engagement letters and cost agreementsConflict checks and due diligence processesAccurately review, proof-read and edit documents prepared by the Fee EarnersAssistance answering incoming enquiries or transferring callsArrange the opening/closing of filesProject management and other ad hoc duties for the firm and the ability to follow all stages thoroughlyKeeping all our clients happyOther general administrative tasks and ad hoc duties as requiredHigh level diary and calendar management including coordinating and organising meetings (internal and external), monitoring emails and taking telephone callsFile and document management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archivingProactive client contact management, maintaining client databases and key contact information.
Here is what is need from you:Family Law Legal personal assistance experienceWills and estate experience would be an advantageExceptional organisational skillsConfident and personable demeanourSound keyboard skillsGood knowledge of Microsoft Word and other Microsoft 365 programmesExperience with Smokeball or Leap An understanding of court processes and systemsA great team player and good sense of humourHave initiative and ability to follow instructions closelyThe ability to work with other legal assistants and team members, as well as autonomouslyAbove average secretarial skillsExperience using Redcrest, Commcourts and Citec will also be highly regarded
Email Partner Adelle Jones as [Apply online].
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